Administrative Assistant – Business Services PBOES

JOB POSTING

 

The Administrative Assistant reports to the Director of Business Services and is responsible for providing administrative support and coordination of clerical services for Business Services and Human Resources.

 

Primary Duties & Responsibilities:                                                           

• Coordinates office administrative services for Business Services and Human Resources including developing and implementing administrative procedures in this area;
• Schedules, coordinates and confirms meetings and training sessions
• Liaise with instructors to organize and schedule training courses; registering and confirming employees in courses and workshops, including safety courses and handling training related inquiries
• Coordinates the posting of jobs internally and externally; prepares and posts job advertisements; maintains the electronic and hard copy recruitment files including all relevant documentation;
• Schedule interviews and prepare interview packages for job competitions
• Assists with recruitment for open positions, including preparing and posting job advertisements
• Utilizes a variety of software including MS Excel. PowerPoint and MS Word
• Maintains record of employment agreements and issues appropriate reminders to supervisors.
• Manage sensitive and confidential matters like personnel relations, employee relations and organizational changes, planning and protecting the surety of information, data and files.
• Performs various administrative functions that include: creating and distributing surveys, collecting statistical information, preparing meeting materials and maintaining records.
• Arranges meetings, prepares and circulates agendas, records minutes and books appointments for the Director and Junior Director.
• Assist in PBOE projects, special events and activities

 

Qualifications

• Two (2) year post-secondary Office Administration Diploma (equivalencies will be considered)
• Two (2) years of office administration experience
• Knowledge of word processing, spreadsheet and database management applications
• Knowledge of Blackfoot Language and Culture
• Provide a clean criminal record check and intervention check
• Must show proof of COVID-19 vaccination

 

 

 

Please submit your resume, criminal record check and intervention check on or by February 1st 2025 either in person to the PBOES office or via email: kpotts@piikani.ca.    If you have any questions please contact Lori Pard @ 403-965-3810