Administrative Assistant position Business Services PBOES

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Summary of Position:

The Administrative Assistant reports to the Director of Business Services and is responsible for providing administrative support and coordination of clerical services for Business Services and Human Resources.

 

Primary Duties & Responsibilities:                                                           

  • Coordinates office administrative services for Business Services and Human Resources including developing and implementing administrative procedures in this area;
  • Schedules, coordinates and confirms meetings and training sessions
  • Liaise with instructors to organize and schedule training courses; registering and confirming employees in courses and workshops, including safety courses and handling training related inquiries
  • Coordinates the posting of jobs internally and externally; prepares and posts job advertisements; maintains the electronic and hard copy recruitment files including all relevant documentation;
  • Schedule interviews and prepare interview packages for job competitions
  • Assists with recruitment for open positions, including preparing and posting job advertisements
  • Utilizes a variety of software including MS Excel. PowerPoint and MS Word
  • Maintains record of employment agreements and issues appropriate reminders to supervisors.
  • Manage sensitive and confidential matters like personnel relations, employee relations and organizational changes, planning and protecting the surety of information, data and files.
  • Performs various administrative functions that include: creating and distributing surveys, collecting statistical information, preparing meeting materials and maintaining records.
  • Arranges meetings, prepares and circulates agendas, records minutes and books appointments for the Director and Junior Director.
  • Assist in PBOE projects, special events and activities

 

Qualifications

  • Two (2) year post-secondary Office Administration Diploma (equivalencies will be considered)
  • Two (2) years of office administration experience
  • Knowledge of word processing, spreadsheet and database management applications
  • Knowledge of Blackfoot Language and Culture
  • Provide a clean criminal record check and intervention check
  • Must show proof of COVID-19 vaccination

 

 

 

Please submit your resume, criminal record check and intervention check on or by February 1st, 2025 either in person to the PBOES office or via email: kpotts@piikani.ca.    If you have any questions please contact Lori Pard @ 403-965-3810